How to write a Administrative Assistant resume?

To write an effective Administrative Assistant resume, focus on highlight proficiency in specific software (microsoft 365, google workspace). Include key skills like Calendar Management, Microsoft Office Suite, Data Entry, Travel Coordination, Meeting Coordination, and use ATS-friendly keywords such as calendar management, travel arrangements, meeting coordination, Microsoft Office, data entry. Quantify your achievements with specific metrics and results.

Business & Operations

Administrative Assistant Resume Template

Administrative Assistants provide support to managers and employees by handling organizational and clerical tasks. They manage schedules, organize files, handle correspondence, prepare documents, and coordinate meetings and travel arrangements.

Quick Facts

Median Salary

$45,000/year

Job Growth

-10% (declining)

Education

High School Diploma

Key Skills for Administrative Assistant Resume

Include these skills prominently in your resume to pass ATS screening and impress recruiters:

Calendar ManagementMicrosoft Office SuiteData EntryTravel CoordinationMeeting CoordinationFiling & OrganizationCustomer ServiceWritten CommunicationMultitaskingOffice Equipment

Professional Summary Example

"Detail-oriented Administrative Assistant with 5+ years of experience supporting C-level executives in fast-paced environments. Expert in Microsoft 365 and Google Workspace with proven ability to manage complex calendars, coordinate international travel, and streamline office operations."

Achievement Bullet Examples

Use these proven bullet point examples as inspiration for your own resume:

  • Managed complex calendars for 3 C-suite executives, coordinating 50+ meetings weekly across multiple time zones with zero scheduling conflicts
  • Coordinated domestic and international travel for 15-person team, negotiating vendor contracts that reduced annual travel costs by 20%
  • Implemented new digital filing system that reduced document retrieval time by 70% and eliminated 5 filing cabinets of paper records
  • Processed 200+ expense reports monthly with 99.5% accuracy, reducing reimbursement time from 2 weeks to 3 days

Resume Tips for Administrative Assistant

Highlight proficiency in specific software (Microsoft 365, Google Workspace)
Quantify tasks managed (calendars for X executives, X meetings/week)
Show progression in responsibilities over time
Include typing speed if above 60 WPM
Mention any specialized industry knowledge

Common Mistakes to Avoid

Listing only basic duties without showing efficiency improvements
Not including specific software and tools used
Failing to demonstrate problem-solving abilities
Underselling scope of responsibilities

ATS Keywords for Administrative Assistant

Incorporate these keywords throughout your resume to improve ATS match scores:

calendar managementtravel arrangementsmeeting coordinationMicrosoft Officedata entryfilingcorrespondenceschedulingoffice managementadministrative support
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Certifications
  • Microsoft Office Specialist
  • Certified Administrative Professional (CAP)
  • Notary Public
Education Requirements
  • High School Diploma
  • Associate's in Business
  • Bachelor's in Business Administration
Salary Range
Entry Level$35,000
Median$45,000
Experienced$60,000

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